Green tick — done. Pre-ticked where a Prima document already closes the item; the document is named on the row.
Amber square — in progress. Click a box to cycle: not started → in progress → done → blocked.
Red bar — blocked. Reserved for items that genuinely cannot be produced before the facility is built and audited.
Quick win — fast to produce from data already in hand. Start here.
Vendor to appoint — available now, but needs an outside party. Notes on the row say who and how long.
Notes — per item: what needs doing, who was contacted, what is outstanding. Saved automatically.